Job Description

Why Join Us?

We are a newly established, owner-managed property management company dedicated to operational excellence, accountability, and exceptional resident service. As our portfolio expands rapidly, we seek team members eager to grow with us. This is an opportunity to join a company where your contributions are valued, your ideas are heard, and there are excellent opportunities for professional advancement.

Position Summary

We are looking for a highly organized, detail-oriented, and results-driven Accounts Receivable & Accounts Payable professional to manage the day-to-day accounting operations for our growing multifamily property management company. This individual will oversee the complete Accounts Receivable and Accounts Payable functions across multiple communities, ensuring accurate financial reporting, strong collections, timely vendor payments, and effective cash management. The ideal candidate will have experience in multifamily property management accounting, understand resident billing and collections, and be comfortable managing both cash and accrual accounting.

Key Responsibilities

Accounts Receivable (AR)

• Manage the monthly resident billing process for all assigned properties.
• Review and verify monthly rent charges, concessions, credits, and adjustments.
• Ensure rents and resident charges are accurately entered into the property management system.
• Monitor daily rent collections and delinquency reports.
• Collaborate with property managers to maximize collections and reduce outstanding balances.
• Manage payment plans and monitor resident account activity.
• Oversee housing assistance, rental assistance, and subsidy programs.
• Reconcile resident ledgers and investigate discrepancies.
• Ensure all collections are properly recorded and deposited.
• Prepare weekly and monthly Accounts Receivable reports.
• Assist with legal collections and balance reconciliations.
• Maintain strong internal controls over resident receivables.

Accounts Payable (AP)

• Manage the complete Accounts Payable process from invoice receipt through payment.
• Review vendor invoices for accuracy and proper coding.
• Process invoices in accordance with company policies.
• Prepare weekly check runs and electronic payments.
• Maintain accurate cash and accrual accounting records.
• Reconcile vendor statements and resolve discrepancies.
• Manage recurring monthly contracts and service agreements.
• Oversee utility accounts, including opening and closing accounts.
• Ensure timely payment of utilities, taxes, insurance, and recurring operating expenses.
• Assist with month-end close and accrual entries.
• Maintain organized vendor files and W-9 documentation.
• Collaborate with property managers and vendors to resolve payment issues.

Financial Management

• Maintain accurate cash and accrual accounting records.
• Assist with month-end and year-end close.
• Perform account reconciliations.
• Ensure compliance with company accounting policies and procedures.

Qualifications

• Minimum 3–5 years of accounting experience, preferably in multifamily property management.
• Strong knowledge of Accounts Receivable and Accounts Payable processes.
• Experience with cash and accrual basis accounting.
• Knowledge of utility management and recurring contract administration.
• Experience with Yardi, RealPage, AppFolio, Rent Manager, or similar property management software.
• Strong Microsoft Excel skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.

What We Offer

• Competitive salary
• Paid time off and holidays
• 401(k) with company match (if applicable)
• Professional growth opportunities
• A collaborative, fast-paced environment with a rapidly growing owner-managed company

Experience Required

3-4 years