Job Description

AJ Madison is seeking a detail-oriented and motivated Assistant Bookkeeper to join our growing team in our Brooklyn office. This role is ideal for someone who thrives in a fast-paced environment, has strong organizational skills, and brings hands-on experience in accounts payable and rebates processing.

The Assistant Bookkeeper will play a key role in supporting daily accounting operations, ensuring accuracy, efficiency, and timely processing of financial transactions.

Responsibilities

•          Process and manage accounts payable transactions accurately and timely

•          Review invoices, match purchase orders, and ensure proper approvals

•          Assist with vendor payments and maintain vendor relationships

•          Handle rebate submissions, tracking, reconciliation, and follow-up

•          Reconcile accounts and resolve discrepancies as needed

•          Maintain accurate financial records and documentation

•          Support month-end closing activities and reporting

•          Collaborate with internal departments

•          Assist with additional bookkeeping and administrative accounting tasks as assigned

Qualifications

•          4+ years of bookkeeping or accounting support experience preferred

•          Experience with accounts payable and rebates required

•          Strong attention to detail and organizational skills

•          Ability to multitask and prioritize in a high-volume, fast-paced environment

•          Proficiency in QuickBooks

•          Strong communication and follow-up skills

•          Team player with a positive and proactive attitude

This is a fully in-person position based out of our Brooklyn office.

Experience Required

3-4 years