Job Description

Hiring: Executive Assistant & Bookkeeping Support (Remote) to Support Chabad House

We are seeking a reliable, proactive, and detail-oriented remote professional to provide long-term administrative, operational and financial support to our team.

Role Details:

1. Hours: Variable (minimum 20 hours per week, up to 30 hours per week)
2. Location: Fully Remote
3. Schedule: Flexible (some hours partially synced to EST time zone)

Primary Responsibilities:

●      Provide general secretarial and administrative support

●      Manage calendars, scheduling, bookings, emails, and communications

●      Assist with ad hoc projects, drafting correspondence and day-to-day workflow management

●      Follow existing workflows and SOPs, while also helping document and create new processes as needed

●      Assist with basic bookkeeping, expense tracking, invoicing, and record-keeping

●      Support marketing efforts through scheduling, posting, content organization, and general coordination.

Preferred Tools & Platforms:

1. Chabad-Specific: LGL (Little Green Light), ChabadOne Sites/Communicator, Evant (mass texting)
2. Financial/Admin: Stripe, Google Workspace, Microsoft Office
3. Creative/Social: Canva, Meta/Facebook & Instagram Admin
4. General: AI tools (Claude, ChatGPT), strong and savvy internet research skills

The Ideal Candidate:

The ideal candidate should be organized, self-motivated, responsive, detail-oriented, and able to work independently, prioritize tasks, manage multiple responsibilities efficiently, and follow through with minimal oversight. Prior experience with administrative support, office coordination, and bookkeeping is required.

To Apply:

Please send a short cover letter, your resume, and your target hourly rate for this type of work.

Experience Required

3-4 years