Job Description

We are seeking a detail-oriented and proactive Scheduling Coordinator to support our team in managing daily operations. The ideal candidate possess strong organizational and communication skills. This role is essential for ensuring efficient office functionality and effective communication within the team and with external partners.

Duties

• Answer and manage incoming calls and emails
• Communicate effectively with clients and team members to route calls and record complete information
• Maintain and up the calendar system and the client and scheduling database
• Schedule services - reach out to clients via phone and email
• Assist with data entry tasks, ensuring accuracy and timeliness in documentation
• Maintain the hard copy filing system and digital database
• Provide information to team members in the field
• Cold call advertising and prospect follow up

Requirements

• Proficient in using phone systems and handling multiple calls/tasks simultaneously
• Strong communication skills, both written and verbal, to interact effectively with various stakeholders
• Ability to work independently as well as collaboratively within a team environment
• A proactive attitude towards problem-solving and process improvement
• Proficiency in data entry with a keen eye for detail.
• Proficiency in Microsoft Office Suite and Google Suite (Calendar, Sheets)
• Previous experience in a scheduling or administrative role preferred
• Bi-Lingual REQUIRED ( Russian)

Job Types: Full-time, Part-time

Pay: $22.00 - $27.00 per hour

Schedule:

• Monday to Friday

Work Location: In person