Job Title: Executive & Personal Assistant (Full-Time, In-Office – Rockland County)
Location: Rockland County, NY
Schedule: Full-Time, In-Office
About the Role:
We are seeking a highly organized and proactive Executive & Personal Assistant to support the owner in both professional and personal matters. This full-time, in-office role requires someone with excellent communication skills, high attention to detail, and the ability to thrive in a dynamic, fast-paced environment. You will be a trusted gatekeeper and right hand to the owner, managing communications, schedules, and tasks with discretion and efficiency.
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Key Responsibilities:
• Manage and organize the owner’s professional and personal email accounts, WhatsApp messages, and text communications
• Proactively manage calendars, appointments, and meeting schedules
• Handle follow-up communications and ensure timely responses
• Screen and prioritize incoming requests, calls, and messages
• Prepare documents, meeting notes, and summaries as needed
• Coordinate personal errands, appointments, and travel arrangements
• Maintain strict confidentiality and professionalism in all matters
• Act as a gatekeeper and manage the owner’s day-to-day workflow
• Be available to occasionally respond or take important calls after hours, as necessary
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Requirements:
• Proven experience as an Executive Assistant and/or Personal Assistant
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• High attention to detail and ability to anticipate needs
• Proficient in managing digital communications (email, WhatsApp, text)
• Tech-savvy, with proficiency in Microsoft Office, Google Workspace, and other tools
• Discreet, trustworthy, and professional in all interactions
• Willingness to work hard, adapt to changing priorities, and provide after-hours support when required
• Must be able to work in-office daily at our Rockland County location
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What We Offer:
• Competitive salary commensurate with experience
• Positive, team-oriented office environment
• Opportunity to grow with a fast-paced and dynamic organization
• Direct collaboration with the owner and leadership team