Job Description

SENIOR ACCOUNTS PAYABLE SPECIALIST

Pending Moderator Approval

Topaz Fiscal Services

Compensation

$85000.00 - $110000.00 per year

Job Type : Full Time

Job Location: On-Site

DESCRIPTION

♦ We offer very competitive compensation and benefits. If you are looking forward to becoming a part of a dynamic team, we would love to meet you!

Who We Are:

Topaz Fiscal Services, a financial services company that provides top notch fiscal support to the operation of skilled nursing facilities.

Position Summary:

Senior Accounts Payable Specialist – Skilled Nursing Facilities

We are seeking a highly experienced, detail-driven Senior Accounts Payable Specialist to support our growing group of skilled nursing facilities. This role manages full-cycle accounts payable across multiple entities and serves as a key liaison between vendors, facility leadership, and A/P processing staff. The ideal candidate is proactive, highly organized, and capable of taking ownership of complex, multi-facility A/P functions, as well as supporting change-of-ownership (CHOW) transitions and the onboarding of new facilities.

This position requires strong analytical ability, advanced reconciliation skills, and the capacity to manage high-volume, multi-entity workloads in a fast-paced healthcare environment.

Key Responsibilities (include but not limited to):

• Manage full-cycle Accounts Payable for multiple facilities, ensuring accuracy and timely payments.
• Serve as the primary point of contact for facility A/P questions, vendor inquiries, and payment issues.
• Support Change of Ownership (CHOW) transitions and new facility onboarding, including vendor setup, W-9 collection, ACH/banking updates, and transfer of historical A/P data.
• Enter invoices and process payments, ACHs, and checks according to required timelines.
• Review and validate invoices for proper GL coding, accuracy, contract compliance, and adherence to facility policies.
• Research and resolve multi-month vendor reconciliation issues; manage complex discrepancies between PO systems, and vendor statements.
• Reconcile monthly vendor statements; clear outstanding credits, short-pays, and long-standing A/P items.
• Track recurring expenses and contracted services to ensure proper monthly posting.
• Assist with A/P-related month-end close tasks.
• Assist with year-end tasks including 1099 review and vendor file updates.
• Assist with special projects as needed.

Required Experience & Skills:

• 5+ years of hands-on Accounts Payable experience in a high-volume or multi-entity environment (senior-level experience required).
• Prior experience in skilled nursing, healthcare, or multi-facility operations strongly preferred.
• Demonstrated experience supporting CHOW transitions and onboarding new facilities/entities.
• Strong understanding of GL coding, accruals, prepaids, vendor management, and statement reconciliation.
• Advanced proficiency in Microsoft Excel (pivot tables, XLOOKUPs, filtering, data analysis) and strong general computer skills.
• Exceptional attention to detail with strong analytical and problem-solving skills.
• Ability to communicate professionally with vendors, facility leadership, and internal teams.
• Highly organized, able to prioritize, and able to manage deadlines across multiple facilities.
• Comfortable taking ownership of complex issues without constant oversight.

Job Type: Full-time

Salary commensurate with experience.

Equal Opportunity Employer –M/F/D/V

Please apply at https://jobs.apploi.com/view/1204769 (preferred)

Visit us & apply at www.topazfiscalservices.com or email resume

Experience Required

5-6 years