Job Description

Account Payable Specialist- Administration

Location:

620 Foster Avenue, Brooklyn, NY, 11230

Hours: Full Time/ Part time

Position Overview

The Accounts Payable (AP) Specialist has a daily, ongoing impact on financial transactions, keeping the Company on track, on time, and on good terms with valued business partners by ensuring all bills are paid in an efficient and timely manner. The Accounts Payable Specialist keeps track of the many costs and expenses associated with the Company and provides administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and recording all payments for tax purposes. Ensuring the highest level of financial integrity and accuracy, the Accounts Payable Specialist plays an integral role in enabling the Company to meet its profitability goals.

Responsibilities:

• Reviewing invoices to ensure appropriate documentation and necessary approvals are in place prior to payment.
• Entering, coding and processing vendor invoices with utmost level of accuracy.
• Ensuring timely payment processing and conducting a thorough review of all payments prior to submission.
• Executing accounts payable reconciliations, including credit card transactions, RAMP platform purchases, and bank account reconciliations.
• Managing special purchase transactions and assisting employees with questions related to purchasing and procurement procedures.
• Supporting monthly financial closing activities and preparing documentation for the annual financial statement audit as required.
• Conducting a bi-weekly review of payroll timecards and post-payroll process reporting to ensure accurate payment processing as needed.
• Effectively managing assignments to maintain a smooth workflow within the accounts payable department.
• Assisting in identifying opportunities to streamline and improve the accounts payable process to increase efficiency.
• Performing other tasks as needed to support the monthly financials and general accounting processes.

Requirements:

High school diploma or equivalent required

• Bachelor's degree in accounting preferred

• Associate’s degree in Bookkeeping/Accounting or equivalent experience required

• 1-3 years of experience in accounts payable (or accounts receivable) or related role

• Basic understanding of accounting/ bookkeeping, accounts payable principles, procedures and standards

• Strong mathematical skills

• Superb time management skills with a proven ability to complete work and meet deadlines independently, with little oversight

• Exceptional verbal and written communication skills

• Strong analytical and problem-solving skills

• Excellent organizational skills

• Meticulous attention to detail and a strong commitment to meeting deadlines

• Ability to maintain confidentiality of company information

• Proficient with Microsoft Excel, Quick Books/Sage and Microsoft Office Suite

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Compensation:

$26–$32 per hour, commensurate with experience

Benefits:

• Public Service Loan Forgiveness (PSLF)
• Paid Time Off
• Medical, Dental, Vision and Life coverage with Non Stop Wellness (MERP)
• Flexible Spending Account
• Employee Assistance Program
• 403(b) Retirement Plans with employer matching contribution
• Professional development opportunities