Job Description

Overview

We are seeking a highly organized Medical Information Assistant/Specialist with demonstrated medical knowledge to support the organization, verification, and standardization of medical information. This is an internal, desk-focused role designed to translate high-level direction into accurate, structured outputs that support core systems and workflows. The ideal candidate brings medical understanding, is precise, methodical, and comfortable working within evolving processes.

Responsibilities

• Transcribe, digitize, and structure information from digital and paper-based sources (scanning, photographing, OCR)
• Apply standardized file naming conventions and maintain organized digital storage
• Assist with internet-based research and information gathering
• Verify information using authoritative sources; flag discrepancies or uncertainties
• Review, validate, and enter data in spreadsheets and CRM systems
• Assist in standardizing terminology, including identifying synonymous or equivalent terms

• Strong organizational skills and attention to detail
• Familiarity with medical specialties and clinical terminology
• Proficiency with Excel and/or Google Sheets
• Experience working in CRM or structured data environments
• Ability to work independently with sustained focus in a desk-based role

• Experience digitizing printed materials or working with OCR tools
• Exposure to automation, scripting, or workflow optimization
• Background in healthcare operations, medical research, or data operations