Job Description

About the Opportunity

We are seeking a highly organized and detail-oriented Coordinator Assistant / Junior Coordinator to join our growing team in Lakewood.

This is an excellent opportunity for someone who enjoys working in a fast-paced office environment, is eager to learn, and takes pride in keeping operations running smoothly. The ideal candidate will provide day-to-day support to a Senior Coordinator while assisting with various administrative and transaction-related tasks.

No prior title industry experience is required. We are looking for someone who is professional, dependable, organized, and capable of managing multiple priorities effectively.

Key Responsibilities

• Provide ongoing administrative and operational support to the Senior Coordinator throughout the workday
• Follow directions and complete tasks assigned by the Senior Coordinator in a timely and accurate manner
• Monitor daily email correspondence and respond appropriately when required
• Prepare Owner's Policies and Loan Policies for purchase and refinance transactions for review by the Senior Coordinator
• Assist with the preparation and distribution of invoices and Closing Disclosures (CDs) for upcoming real estate closings
• Compile and organize closing packages
• Order searches and track receipt of required documentation
• Update title reports with newly received search information
• Schedule closings and maintain the closing calendar
• Ensure closing packages and recordable documents are received promptly and completely following closings
• Assist with general office coordination and administrative duties as needed

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize responsibilities in a fast-paced environment
• Professional demeanor and strong customer service mindset
• Comfortable working independently while receiving direction from senior team members
• Proficiency with standard office technology and software applications

• Previous administrative, coordinator, or office support experience
• Experience in real estate, title, mortgage, legal, or related industries is a plus, but not required
• Familiarity with office procedures, documentation management, and scheduling

• The ideal candidate is:
• Highly organized and detail-oriented
• Reliable and responsive
• Eager to learn and grow professionally
• Able to manage multiple responsibilities simultaneously
• Comfortable working under guidance while taking initiative when appropriate
• Committed to accuracy and delivering high-quality work

Experience Required

3-4 years