Job Description

Project Coordinator

Description:

We are seeking a highly organized and detail-oriented Project Coordinator to oversee daily inspection operations and ensure all workflows, documentation, and approvals are completed accurately and on time. This role involves supervising remote staff and coordinating with internal teams, expeditors, external agencies, and customers to ensure smooth and efficient execution of all projects.

Responsibilities:

• Oversee inspection workflows and track project progress
• Schedule and coordinate FDNY inspections
• File plans and manage paperwork for FDNY plan examination and approvals
• Review and submit required documentation and certifications
• Communicate with customers regarding scheduling, updates, and requirements
• Supervise remote staff and coordinate with internal teams and expeditors
• Maintain accurate records and ensure compliance with FDNY requirements
• Handle urgent requests, inspection results, and follow-ups

Requirements:

• Strong organizational skills with high attention to detail
• Excellent communication and multitasking abilities
• Experience with administrative and workflow systems
• Proficiency in Microsoft Excel
• QuickBooks experience a plus
• Ability to manage multiple priorities and meet deadlines

Experience Required

1-2 years