Job Description

Staffing/Pairing Coordinator – Full-Time (In-Office)

Location: Lakewood, NJ

Schedule: Full-time, Monday–Friday (9:00 AM–3:30/4:00/5:00 PM)

Little Champs ABA is seeking a highly organized and detail-oriented Staffing/Pairing Coordinator to support our Lakewood, NJ office. This in-office role is responsible for pairing clients with therapists, managing staff schedules, and ensuring smooth coordination across our clinical team. The ideal candidate is professional, efficient, and excels in a fast-paced environment with shifting priorities.

*** Female Position ***

Responsibilities

• Pair clients with therapists based on availability, skill set, location, and client needs
• Coordinate and manage therapist schedules, changes, and reassignments
• Act as a primary point of contact for staff regarding scheduling and placement
• Communicate with families regarding therapist assignments when needed
• Maintain accurate staffing, scheduling, and placement records
• Collaborate with BCBAs and leadership to meet staffing needs and ensure coverage
• Assist with onboarding coordination for new therapists (schedule setup, initial placements)
• Ensure confidentiality and accuracy in all documentation
• Provide general administrative support to the office as needed

Qualifications

• Prior experience in scheduling, staffing, ABA coordination, or administrative roles preferred
• Strong communication and interpersonal skills
• Excellent organizational abilities with strong attention to detail
• Ability to multitask and manage shifting priorities efficiently
• Professional, warm, and reliable demeanor
• Proficient with computers and digital record-keeping systems

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Life Insurance
• PTO

Position Details

• Full-time, on-site
• Friendly, collaborative office environment
• Female Position

Skills Required

Experience Required

1-2 years