Job Description

Position Summary:

The Executive Assistant plays a crucial role in providing advanced administrative support to the CEO. Responsibilities include managing administrative tasks, overseeing invoice management, preparing and organizing documents, coordinating travel itineraries, managing schedules as well as various emails. The Executive Assistant is expected to maintain professional communication and collaboration with everyone. Additionally, this position serves as a valuable knowledge resource for the supported teams, providing information on business requirements. This is a hybrid position that requires an average of 2-3 days per week at our office in Inwood, NY.

Responsibilities:

• Manage scheduling/maintaining calendars, meeting coordination, making travel plans and reservations, processing expense reports
• Document preparation and management, including drafting, editing and proofing different types of documents, including agreements
• Memos, correspondence & presentation materials, and managing editorial changes to documents from multiple parties. Includes copying, distribution (internal & external) & follow-up, and coordination as needed with other staff, such as routing, signature and delivery of contracts
• Arrange and coordinate travel schedules and itineraries
• Lead Special Projects as assigned
• Resolve issues that may arise with regard, but not limited to technology, corporate expense accounts, budgetary issues, vendor invoicing, purchase orders and corporate travel itineraries

Skills:

• Excellent verbal and written communication and presentation skills
• Highly organized, detail-oriented, and able to perform in any environment
• Action and results-oriented, with initiative to lead projects and deliver on schedule
• Demonstrates leadership and proactive collaboration with team members, often taking on additional tasks to support colleagues
• Forward thinker and planner, able to anticipate needs and use sound judgment
• Acts discreetly and professionally, respecting the confidential nature of the company's business
• Extensive problem-solving ability

Skills Required

Experience Required

1-2 years