Job Description

Key Objective(s):

Experienced candidate for the role must be eager, aggressive, and growth minded supporting the Chairman of an International and Diversified company headquartered in Northern, NJ.

This position will manage corporate, legal, executive matters and personal administrative tasks, including managing the office of the Chairman. The office will be closed Saturdays for observation.

Primary Responsibilities:

·        Heavy calendar management in a very fast-paced environment.

·        Extensive meeting coordination via a very active calendar of appointments.

o   Acting as the point of contact among executives, employees, clients, and other external partners.

o   Managing information flow in a timely and accurate manner.

• Managing daily tasks for the office of the Chairman.

·        Implement and manage projects to increase firm efficiency and performance

·        Occasional support of other senior leaders as needed.

·        Prepare correspondence and legal documents

·        May require some off-hours support.

o   Supporting Executive leadership with daily administrative tasks, projects, and initiatives.

Desired Qualifications:

·        Have 5+ years previous experience as an Assistant, but interested in growing their career

·        Previous experience with project management is a plus

·        Must have the ability to remain calm under pressure and adapt to changing requests

·        Must maintain a positive work attitude, especially with shifting priorities

·        Must be detail-oriented, have excellent organization and time management skills

·        Must have previous experience managing domestic and international travel arrangements

·        Must have experience with Microsoft Office

·        Extreme professionalism working with all levels of an organization, team player

Experience Required

3-4 years