Job Description

Job Title: Executive & Personal Assistant (Full-Time, In-Office – Rockland County)

Location: Rockland County, NY

Schedule: Full-Time, In-Office

About the Role:

We are seeking a highly organized and proactive Executive & Personal Assistant to support the owner in both professional and personal matters. This full-time, in-office role requires someone with excellent communication skills, high attention to detail, and the ability to thrive in a dynamic, fast-paced environment. You will be a trusted gatekeeper and right hand to the owner, managing communications, schedules, and tasks with discretion and efficiency.

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Key Responsibilities:

• Manage and organize the owner’s professional and personal email accounts, WhatsApp messages, and text communications

• Proactively manage calendars, appointments, and meeting schedules

• Handle follow-up communications and ensure timely responses

• Screen and prioritize incoming requests, calls, and messages

• Prepare documents, meeting notes, and summaries as needed

• Coordinate personal errands, appointments, and travel arrangements

• Maintain strict confidentiality and professionalism in all matters

• Act as a gatekeeper and manage the owner’s day-to-day workflow

• Be available to occasionally respond or take important calls after hours, as necessary

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Requirements:

• Proven experience as an Executive Assistant and/or Personal Assistant

• Excellent organizational and multitasking skills

• Strong written and verbal communication abilities

• High attention to detail and ability to anticipate needs

• Proficient in managing digital communications (email, WhatsApp, text)

• Tech-savvy, with proficiency in Microsoft Office, Google Workspace, and other tools

• Discreet, trustworthy, and professional in all interactions

• Willingness to work hard, adapt to changing priorities, and provide after-hours support when required

• Must be able to work in-office daily at our Rockland County location

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What We Offer:

• Competitive salary commensurate with experience

• Positive, team-oriented office environment

• Opportunity to grow with a fast-paced and dynamic organization

• Direct collaboration with the owner and leadership team