Job Description

We are seeking a dedicated and detail-oriented individual to fill the role of Executive Administrator.

This multifaceted position requires a proactive and organized candidate who can manage various administrative tasks, handle reservations, and ensure smooth operations. In addition to administrative responsibilities, this role includes financial responsibilities such as managing payroll, handling bank deposits, interfacing with the accountant, and overseeing purchasing. Our goal is to ensure that every visitor feels welcome and comfortable and receives the best possible experience. This role is perfect for someone who wants to be part of a mission-driven organization dedicated to creating a welcoming and supportive environment. We encourage you to apply if you have a passion for helping others and possess the skills and experience outlined below.

Responsibilities:

Reservations Management:

• Handle all reservations for rooms at the Ohel, including overnight stays, Shabbos accommodations, engagement parties, and group bookings.
• Serve as the primary customer service contact for outside inquiries and communications related to reservations.
• Ensure the scheduling calendar is impeccably maintained and that all visitor experiences meet the highest standards.

Bookkeeping:

• Manage payroll, review payroll records, and communicate with employees regarding payroll matters.
• Handle bank deposits and interface with the accountant as needed.
• Place orders and pay vendors, ensuring timely and accurate transactions.
• Manage income and expense reports using QuickBooks.
• Assess and present budgets to help with decision-making and financial planning.

Administrative Support:

• Collaborate with the event planner for ordering, room reservations, and logistics required for event operations.
• Interface with the yeshiva regarding registration and any office-related issues.
• Serve as a right-hand assistant to the founder, whether it’s related to fundraising, administrative work, or other essential duties.
• Perform technical HR work, such as managing PTO and other employee benefits.

Qualifications:

• Experience with light bookkeeping and familiarity with QuickBooks.
• Minimum of five years' experience in administration and office management
• Strong organizational skills and an ability to follow through on tasks with minimal oversight.
• Excellent communication skills and the ability to handle difficult situations with composure and respect.
• Detail-oriented with a knack for organizing information and processes.
• Ability to work both independently and as part of a team.
• Ideal candidates reside in the Queens or neighboring communities to ensure a manageable commute.

Location: Queens, NY

Hours: Full time: Monday- Thursday: 9:00 AM - 5:00 PM Friday: 9:00 AM - 2:00 PM

Pay: $70K- $85K, Commensurate on experience

Experience Required

5-6 years