Job Description

Job Title: Assistant Project Coordinator

Location: Brooklyn, NY (in-office, not remote)

Type: Full-Time / Part-Time

Salary: $50,000 - $60,000 per year (Full-Time) / Hourly rate based on experience (Part-Time)

About Us:

We are a leading plumbing and heating company specializing in both residential and commercial projects. We are committed to providing top-notch services to our clients and maintaining the highest standards in the industry. We are currently seeking a highly detail-oriented Assistant Project Coordinator to join our team.

Job Description:

As an Assistant Project Coordinator, you will provide administrative support to the Project Coordinator, managing tasks at every stage of the project until completion. While no prior experience in the plumbing industry is required, comprehensive training will be provided. Strong multitasking, organizational, and communication skills are essential, as well as proficiency in Microsoft Office, Excel, and QuickBooks.

Your primary responsibilities will include:

• Review and Understand Estimates, Plans, Specifications, and Job Notes: Analyze and familiarize yourself with project estimates, plans, and specifications to ensure a thorough understanding of project requirements. Comprehensive training will be provided to help you become proficient in this process.

• Gather and Maintain Updated Project Documentation: Collect and manage updated plans, shop drawings, permits, and other important project documents. Ensure that all project information is current, accurate, and easily accessible for the team.

• Coordinating with Site Teams: Communicate regularly with Site Managers and Foremen to track job progress, resolve issues, and address changes as needed.

• Maintaining Project Records: Organize and update project information, including scope of work, estimate details, and payment schedules, using our project management system.

• Processing Invoices: Enter estimates and create invoices in QuickBooks accurately and efficiently.

• Customer Relationship Management: Build and maintain strong relationships with customers to ensure satisfaction and repeat business.

• Following Up on Payments: Monitor and follow up on overdue invoices to maintain cash flow.

Key Qualifications:

• Detail-Oriented: A keen eye for accuracy and thoroughness in all tasks.

• Organizational Skills: Ability to manage multiple tasks and priorities effectively.

• Proficiency in Computer Applications: Experience with Microsoft Office (including Excel), QuickBooks, and project management tools is a plus (training will be provided).

• Strong Communication Skills: Professional and clear communication with team members, clients, and vendors.

• Previous Office Experience: Highly preferred, though not required.

• Self-Motivated: Able to work independently and collaboratively in a fast-paced environment.

Job Type: Full-Time or Part-Time

Work Location: In-office

Pay: $50,000.00 - $60,000.00 per year for Full-Time (commensurate with experience)

For Part-Time, hourly rate based on experience.

Experience Required

1-2 years