Job Description

Key Responsibilities:

• Manage and organize the owners’ professional and personal email accounts, WhatsApp messages, and text communications

• Proactively manage calendars, appointments, and meeting schedules

• Handle follow-up communications and ensure timely responses

• Screen and prioritize incoming requests, calls, and messages

• Prepare documents, notes, and summaries as needed

• Coordinate personal errands, appointments, and travel arrangements

• Maintain strict confidentiality and professionalism in all matters

• Act as a gatekeeper and manage day-to-day workflow

• Be available to occasionally take important calls or respond after regular business hours when necessary

Requirements:

• Proven experience as an executive or personal assistant

• Excellent organizational and multitasking skills

• Strong written and verbal communication abilities

• High attention to detail and ability to anticipate needs

• Comfortable managing digital communications, including email, text, and WhatsApp

• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and other communication tools

• Discreet, trustworthy, and professional demeanor

• Willingness to work hard in a fast-paced environment and provide occasional after-hours support

• Ability to work in-office daily at our Rockland County location

What We Offer:

• Competitive salary based on experience

• Positive and team-oriented office environment

• Opportunity to grow with a dynamic organization

• Direct work with ownership and leadership team