Job Description

We are seeking a sharp, driven, and proactive Executive Assistant to work directly with the Founder/CEO across multiple ventures. This is not a traditional support role — it’s a high-impact, high-responsibility position designed for someone who thrives in a dynamic environment, manages competing priorities effortlessly, and thinks like a business partner.

This role blends executive support, strategic operations, and technology leadership. You will be responsible for communication flow, scheduling, cross-department coordination, reporting, technology research and implementation, and ensuring the CEO stays focused on top priorities. You’ll also lead the rollout of systems, automations, and software integrations to drive efficiency across the company.

KEY RESPONSIBILITIES

• Manage the CEO’s inbox and calendar with total ownership — prioritizing, filtering, and acting independently where appropriate.
• Attend internal and external meetings, capture detailed action items, and ensure follow-through across departments.
• Drive accountability across teams by overseeing KPI reporting, weekly check-ins, and process tracking.
• Conduct research to support strategic decisions — including market research, vendor evaluations, and internal process improvement.
• Lead implementation of new technology tools and systems — including project management, CRM, workflow automation, and communication platforms.
• Work cross-functionally to ensure teams are aligned, software is optimized, and no detail falls through the cracks.
• Be the executive’s right hand — anticipating needs, solving problems early, and safeguarding their time.

WHAT YOU’LL NEED TO EXCEL

• Proven experience supporting an executive or entrepreneur in a high-growth, multi-faceted environment.
• Strong systems and tech background — comfort evaluating software, implementing tools, and owning platforms.
• Demonstrated ability to manage complex tasks and projects independently, with strong judgment and urgency.
• Clear, professional, and concise written and verbal communication.
• Deep organizational instincts — you naturally bring structure to chaos.
• Relentless follow-through and a bias for action.

YOU’RE A GREAT FIT IF:

• You’re equally comfortable handling scheduling as you are leading a tech rollout.
• You get excited about solving business problems through automation and process design.
• You can learn any tool or platform quickly — and teach it to others.
• You value directness, speed, clarity, and excellence in execution.
• You think in systems and always ask, “How can this run better?”

WHAT SUCCESS LOOKS LIKE

• The executive is 100% focused on what matters most — not chasing updates, reminders, or tech issues.
• All systems and platforms work seamlessly across teams — because you implemented them the right way.
• Internal teams trust you as a reliable point of contact and executor.
• The business operates more efficiently, strategically, and profitably because of your contributions.

Skills Required

Experience Required

3-4 years