Job Description

About the Role:

As a House Manager, you will be responsible for overseeing the general

operations of a private residence. Your role is pivotal in ensuring that the

household runs smoothly and efficiently. You will act as a primary point of

contact for the household, manage daily schedules, and ensure that the

property is maintained to the highest standards.

Responsibilities:

• Manage day-to-day operations of the household.
• Conduct daily meetings with homeowners to discuss their needs and
• tasks.
• Assist with secretarial and administrative duties as required.
• Coordinate with vendors for projects, and bids and oversee their
• work.
• Coordinate guest head counts and finalize menus with the chef for
• Friday dinner and Saturday lunch.
• Coordinate maintenance services for both the primary residence and
• the Castle house, ADU, and vehicles.
• Ensure the residence is stocked with food and all household cleaning
• items etc. while keeping inventory.
• Running errands: picking up dry cleaners, pick up medications, and
• online grocery shopping.
• Organize and maintain household calendars and schedules.
• Timecard management of staff.
• Collaborate with homeowners regarding hiring and termination of staff.
• Handle incoming mail and packages.
• Adhere to the company-standard benefits package.
• Provide a schedule for Shabbos dinner attendees.
• Must be available by text, phone, and email.
• Manage appointments and reservations.
• Handle confidential information with discretion and professionalism.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Capable of multitasking and effectively prioritizing daily tasks
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, Canva) and other relevant software.
• Ability to work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and problem-solving skills.
• Flexibility to work outside of regular business hours when necessary.
• Familiarity with Kosher kitchen practices and Shabbat observance (Shomer Shabbos) is a plus.

The standard working hours will typically be from 9 am to 6 pm Monday through Friday. However, they may occasionally be adjusted and extended by an hour or slightly more if needed.

All Saturdays are off.

Sundays - Will work as needed (not expected to be more than once per month unless there are events).

Benefits Program

• Eligible for benefits after 30 days of continuous employment or
• full-time employment. (paid by employee)
• Westland has several medical plans: PPO, HMO & Kaiser.
• Dental plans: DHMO & PPO
• Vision plan through VSP
• Voluntary Term Life and AD&D Insurance
• Voluntary Short & Long Term Disability
• Flexible Spending Accounts for Health Care.
• 401k after 30 days
• 48 hours of sick pay
• 16 hours you choose them days
• 0.0385 x hour worked for accrued vacation pay
• Must sign a nondisclosure agreement
• A background check consists of:
• Driving record check
• Verification of employment
• Drug test
• Criminal background check

Please note that this is an overview of the house manager position.

Additional responsibilities and details may arise at any given time.