Job Description

Now Hiring: C-Suite Executive Assistant

Location: Flatbush, NY

Employment Type: Full-Time

Salary: $70,000–$120,000 (commensurate with experience)

A rapidly growing healthcare organization is seeking a highly skilled and experienced C-Suite Executive Assistant to provide comprehensive administrative support to the executive leadership team.

This critical role supports C-level executives and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate has prior executive-level administrative experience within a healthcare setting and a strong background in medical billing, bringing efficiency and problem-solving skills to daily operations.

Position Summary

The C-Suite Executive Assistant plays a vital role in ensuring the smooth and efficient operation of executive offices by managing schedules, communications, confidential information, and special projects while serving as a trusted liaison between leadership and internal and external stakeholders.

Key Responsibilities

• Manage complex executive calendars and schedule meetings to ensure optimal time management
• Coordinate travel arrangements, including flights, accommodations, and detailed itineraries
• Prepare, edit, and manage executive-level correspondence, presentations, and reports
• Serve as a liaison between executives, internal departments, external partners, and clients
• Organize and maintain digital and physical filing systems
• Handle confidential and sensitive information with discretion
• Support board meetings, including preparation of materials, logistics coordination, and minute-taking
• Manage expense reports and process invoices for the executive team
• Assist with medical billing processes, including reviewing billing data, identifying discrepancies, and recommending solutions
• Support the development and implementation of office policies and procedures
• Coordinate and oversee special projects as assigned
• Manage communication flow and prioritize requests for internal and external stakeholders
• Anticipate executive needs and proactively resolve potential issues

Qualifications

• Minimum of 2 years of office experience, preferably as an Executive Assistant in a healthcare or medical setting
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proven ability to maintain confidentiality and exercise discretion
• Exceptional attention to detail and problem-solving skills
• Ability to work independently and collaboratively
• High energy level with the ability to thrive in a fast-paced environment

Experience Required

1-2 years