Job Description

Office Manager – Job Description
Overseeing office operations, Sales Coordination, and managing billing and AR
At YossiG, we don’t believe in background roles.
We believe in backbone roles.
This isn’t just a job. It’s the center of the action — the flow between sales, service, billing, and the beating heart of our brand.
You’re not just organizing. You’re orchestrating.
You’re not chasing tasks. You’re owning outcomes.
This role is about clarity, follow-through, and care — guiding clients through the full sales process, managing invoices and collections with professionalism and speed, and keeping the office running smoothly behind the scenes
You’ll work closely with our designers, guide clients with clarity and care, and make sure every dollar gets collected, every question gets answered, and every project moves forward with confidence. You’re not just organizing a process. You’re creating an experience.
Your job is to own the flow.
Between people. Between systems. Between expectations and reality.
Who You Are
You’re sharp, grounded, and dependable.
You don’t wait to be told — you notice and act.
You are obsessed with clarity, and allergic to chaos.
You follow up, follow through, and find what’s missing
You’re friendly, firm, and focused — and people just trust you.
You’re quick on your feet, great with numbers, and even better with people.
You don’t need a title to lead. You just do what needs doing — and do it well.
About YossiG
YossiG is a luxury interior design firm based in Brooklyn, crafting one-of-a-kind homes for high-end residential clients.
We blend deep listening, thoughtful process, and artistic vision to design spaces that elevate the people who live in them.
Our team is warm, focused, and deeply collaborative — we take pride in our work, and we support each other to grow and do great things together.
What You’ll Do
Guide clients through the sales process — from first inquiry to signed contract
Managing calls, emails, and ensuring a smooth handoff to our design team.
Managing the proposals and contract.
Coordinate between clients and designers, managing meetings and follow-ups
Keep our CRM, systems, and internal tools updated and aligned
Set up projects in QuickBooks, Harvest, Wrike, and ACC (training provided)
Send invoices, track payments, and manage billing communications
Follow up with clients professionally and persistently when payments are delayed
Flag issues, coordinate next steps, and communicate clearly with the team
Track collections and move projects forward without dropping a beat
Ensure every project handoff is tight, complete, and client-ready
Support the team’s needs — from check deposits to onboarding new hires
Be the calm point person the team and clients can count on — always one step ahead
What Winning Looks Like
Everyone who interacts with YossiG — clients, vendors, or guests — feels welcomed, cared for, and guided with warmth and professionalism.
The sales process runs smoothly. Every step is tracked, handed off, and followed through.
Invoices are sent accurately and on time. Payments are followed up until they are collected.
All billing, client, and project data is organized, updated, and easy to access.
The office runs like clockwork. Phones are answered, supplies are stocked, and the team is supported.
What You’ll Need
2–5 years in office management, sales support, billing/AR, or operations
Comfortable with client-facing communication in a fast-paced, detail-sensitive environment
Strong verbal and written communication
Fast, clear follow-up — by email, phone, and in-person
Billing and collections coordination (not just data entry)
Scheduling, coordination, and multi-project tracking
Confidence working with systems (QuickBooks, Harvest, ACC, Wrike)
Obsessive attention to detail (in a good way)
Strong with numbers, stronger with people
Relational and professional
Proactive and resourceful
Calm under pressure
Fast-paced, solutions-first, and grounded in humility
Hungry, humble, and smart — always learning, always growing
Team-first mindset — not above any task
Cares deeply about doing things right
Position Details
Position: Office Manager
Department: Administration
Reports To: CEO
Location: In-House – Brooklyn, NY (Friday remote optional)
Job Type: Full Time, In-House, 9–6 (Fridays until 1 PM)
Compensation: $65,000 – $75,000 (based on experience)
Benefits: Paid time off, health insurance, vision and dental coverage, legal and Jewish holidays off, team events, and a collaborative, supportive, growth-minded work environment.
How to Apply
Email us at xxxxx
Attach your resume
Subject line: Office Manager & Client Guide
Introduce yourself in the body — tell us why this sounds like your dream job