Job Description

Job
Secretary/Administrative Assistant for Family-Owned Plumbing Company
Location: Far Rockaway, NY
Employment Type: Full-Time
About us:
We are a small, family-run plumbing company known for reliable service and a friendly approach. Join our team to help keep our operations running smoothly and contribute to our continued growth.
Job Summary:
This role combines secretarial and administrative assistant responsibilities to support daily office functions and assist company leadership. You’ll help manage schedules, coordinate tasks, and ensure efficient operations.
General Responsibilities:
Handle customer calls, schedule plumbing appointments, and dispatch technicians with job details.
Manage and optimize calendars, schedules, and meetings, including arranging reminders and catering.
Perform general office tasks like filing, correspondence, and supply management to maintain an organized workspace.
Manage the professional calendars and employees’ PTO.
Take detailed notes during meetings and provide summaries.
Handle miscellaneous personal tasks and errands as needed.
Additional Responsibilities:
Perform light bookkeeping duties, such as tracking expenses and managing invoices.
Oversee the general maintenance of company vehicles.
Occasionally assist with personal assistant responsibilities for the owner, including managing the owner’s personal calendar, scheduling appointments and assisting with bill payments.
Qualifications:
Proven experience as a secretary or similar role.
Strong organizational and multitasking skills.
Excellent communication skills, both written and verbal.
Proficiency with office software (e.g., Quickbooks, Google Workspace).
Ability to work independently and prioritize tasks effectively.
Friendly, professional demeanor and a willingness to adapt.
Preferred Qualifications:
Experience in the plumbing or service industry is a plus.
Familiarity with scheduling software or tools.
How to apply:
If you’re a motivated, organized individual who enjoys working in a close-knit team, we’d love to hear from you!
We look forward to welcoming the right candidate to our family-owned business!
Please send your resume and a brief cover letter to xxxxx with the subject line “Secretary/Administrative Assistant Application.”