SENIOR ACCOUNTS PAYABLE SPECIALIST

Pending Moderator Approval

Topaz Fiscal Services

Compensation

$85000.00 - $110000.00 per year

Job Type : Full Time

Job Location: On-Site

DESCRIPTION

♦ We offer very competitive compensation and benefits. If you are looking forward to becoming a part of a dynamic team, we would love to meet you!

Who We Are:

Topaz Fiscal Services, a financial services company that provides top notch fiscal support to the operation of skilled nursing facilities.

Position Summary:

Senior Accounts Payable Specialist – Skilled Nursing Facilities

We are seeking a highly experienced, detail-driven Senior Accounts Payable Specialist to support our growing group of skilled nursing facilities. This role manages full-cycle accounts payable across multiple entities and serves as a key liaison between vendors, facility leadership, and A/P processing staff. The ideal candidate is proactive, highly organized, and capable of taking ownership of complex, multi-facility A/P functions, as well as supporting change-of-ownership (CHOW) transitions and the onboarding of new facilities.

This position requires strong analytical ability, advanced reconciliation skills, and the capacity to manage high-volume, multi-entity workloads in a fast-paced healthcare environment.

Key Responsibilities (include but not limited to):

Manage full-cycle Accounts Payable for multiple facilities, ensuring accuracy and timely payments.
Serve as the primary point of contact for facility A/P questions, vendor inquiries, and payment issues.
Support Change of Ownership (CHOW) transitions and new facility onboarding, including vendor setup, W-9 collection, ACH/banking updates, and transfer of historical A/P data.
Enter invoices and process payments, ACHs, and checks according to required timelines.
Review and validate invoices for proper GL coding, accuracy, contract compliance, and adherence to facility policies.
Research and resolve multi-month vendor reconciliation issues; manage complex discrepancies between PO systems, and vendor statements.
Reconcile monthly vendor statements; clear outstanding credits, short-pays, and long-standing A/P items.
Track recurring expenses and contracted services to ensure proper monthly posting.
Assist with A/P-related month-end close tasks.
Assist with year-end tasks including 1099 review and vendor file updates.
Assist with special projects as needed.

Required Experience & Skills:

5+ years of hands-on Accounts Payable experience in a high-volume or multi-entity environment (senior-level experience required).
Prior experience in skilled nursing, healthcare, or multi-facility operations strongly preferred.
Demonstrated experience supporting CHOW transitions and onboarding new facilities/entities.
Strong understanding of GL coding, accruals, prepaids, vendor management, and statement reconciliation.
Advanced proficiency in Microsoft Excel (pivot tables, XLOOKUPs, filtering, data analysis) and strong general computer skills.
Exceptional attention to detail with strong analytical and problem-solving skills.
Ability to communicate professionally with vendors, facility leadership, and internal teams.
Highly organized, able to prioritize, and able to manage deadlines across multiple facilities.
Comfortable taking ownership of complex issues without constant oversight.

Job Type: Full-time

Salary commensurate with experience.

Equal Opportunity Employer –M/F/D/V

Please apply at https://jobs.apploi.com/view/1204769 (preferred)

Visit us & apply at www.topazfiscalservices.com or email resume

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