ob Title: Back Office Operations Specialist

Location: Rockland County, NY

Employment Type: Full-Time

Company Overview:

We are a rapidly growing nursing home company managing multiple facilities, dedicated to

providing exceptional care to our residents. With an owner/CEO who is frequently on the road

visiting facilities, we are seeking a reliable and driven professional to act as the operational

backbone of the business. This full-time role offers a unique opportunity to contribute to the

success of a dynamic and evolving organization.

Job Summary:

The Back Office Operations Specialist will play a critical role in supporting the owner/CEO by

managing the day-to-day administrative and operational functions of the business. This includes

overseeing outsourced teams responsible for Accounts Payable (AP) and Accounts Receivable

(AR), ensuring financial accuracy and efficiency and assisting the CEO with various tasks while

they are traveling or on the road. The ideal candidate will bring experience in back-office

operations, strong organizational skills, and an ability to work independently in a fast-paced

environment.

Key Responsibilities:

• Act as the operational hub for the owner/CEO, managing communications and ensuring

alignment across all business functions.

• Oversee and coordinate outsourced teams managing AP and AR to ensure timely,

accurate, and compliant financial processes.

• Perform bookkeeping tasks, including account reconciliations, general ledger updates,

and preparation of financial reports.

• Analyze financial and operational data to create actionable insights and support strategic

decisions.

• Develop and maintain operational reports, presentations, and documentation using

Microsoft Excel, Word, and PowerPoint.

• Support budgeting, forecasting, and expense management processes.

• Streamline administrative workflows and optimize back-office systems for greater

efficiency.

• Manage vendor relationships, contracts, and compliance requirements.

• Liaise between the owner/CEO and facility teams, maintaining clear communication and

coordination.

• Address and resolve operational challenges with a proactive, solution-focused approach.

• Continuously seek opportunities for process improvement to enhance overall productivity

and effectiveness.

Qualifications:

• Experience in back-office experience, including oversight of Accounts Payable and

Accounts Receivable.

• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., formulas, pivot

tables, data analysis).

• Strong bookkeeping skills, with experience using QuickBooks or similar software.

• Proven ability to manage and coordinate with outsourced teams or service providers.

• Excellent analytical and problem-solving skills, with high attention to detail.

• Strong organizational and multitasking abilities to manage competing priorities.

• Self-motivated, reliable, and capable of working independently in a fast-paced

environment.

• Excellent written and verbal communication skills.

• Experience in healthcare or nursing home operations is a plus.

What We Offer:

• A full-time position with a supportive and flexible work environment.

• The opportunity to work in a dynamic office located in Rockland County, NY.

• Competitive salary based on experience and qualifications.

• Growth opportunities within a fast-paced and expanding organization.

• A chance to make a meaningful impact on the company’s success and mission.

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