Position Summary

Non-profit organization in Brooklyn is looking for a Receptionist for their office. Candidate should be friendly, proactive and have excellent communication skills.

Duties and Responsibilities

Welcomes visitors to the office, assures their comfort and directs them to the proper staff or service.
Maintains client confidentiality in conformance with agency confidentiality policy and State laws and regulations.
Greets visitors to the office in a friendly and professional manner. Seeks to assist visitors and provide information to visitors.
Attends to telephone calls promptly and efficiently and records messages accurately, forwards calls and /or records and forwards messages accurately
Maintains security by monitoring security cameras and following procedures
Maintains a safe and clean reception area
Notifies and coordinates with the appropriate individuals when visitors, vendors, or clients arrive on-site
Assists with related clerical duties such as photocopying, collating, and filing.
Prepares correspondence, memos, letters, and other documents, as requested.
Uses computer, fax, or courier service to transmit information or documents when requested.
Receives, sorts and distributes mail within the office; accepts and routes packages that are received; prepares outgoing mail for delivery
Administrative and data entry tasks are accomplished carefully and thoroughly
Assists with Division specific projects as outlined by relevant directors
Assist in special projects as requested.
Maintains and updates the SBH Careers website with current job postings and descriptions.
Drafts and formats clear, accurate, and engaging job descriptions for new roles across the organization.

Skills and Education Required

Strong communication skills
Customer service oriented
Can work individually and as part of a team
Attention to detail
Motivated, takes initiative and is proactive
Reliable
Strong writing and proofreading skills
Ability to use content management systems or web posting tools
High School Diploma required
Must possess the ability to interact with the public in a professional manner
Must have the ability to read, write and speak English effectively.
Familiarity with Microsoft Office Suite (Word, Outlook, Excel) required
Experience using online platforms or website tools (such as WordPress, Squarespace, or similar CMS) preferred
Ability to write and edit professional, inclusive job descriptions in a clear and concise style

Physical Demands

Sitting and standing for extensive periods of time

Pay is $20 per hour, 35 hours a week

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